The best HRMS for a logistics or transport company is one that can record attendance for people who are rarely in an office (drivers, helpers, delivery staff), handle shifts across several depots or warehouses, pay trip and night-halt allowances correctly, and stay compliant with PF, ESI and professional tax for a large contract or blue-collar workforce. In practice, factoHR and Pocket HRMS stand out for mobile and geofenced attendance, greytHR and RazorpayX Payroll for Indian payroll compliance, Zoho People for value inside the Zoho suite, Darwinbox for large multi-entity fleets, and Kredily as a free starting point for small transporters.
This guide covers what is specific to logistics HR. For a general shortlist and vendor-by-vendor detail, visit our HRMS software hub.
Why logistics HR is harder than office HR
A transport business has a workforce that moves. That creates problems a standard HR tool is not designed for:
- No fixed punch point. A driver may start a trip in Pune and end it in Bengaluru two days later.
- Irregular hours. Loading at night, waiting at a client's gate and overnight driving make simple 9-to-6 shift rules useless.
- Variable pay. Trip allowances, bhatta, night-halt, loading incentives and overtime change every month.
- Many sites. Hubs, depots, cross-docks and client warehouses each have their own rosters.
- Mixed employment types. Permanent staff, contract drivers supplied by agencies and daily-wage loaders often work side by side.
- Low smartphone comfort for some staff, which affects which attendance method will actually be used.
Attendance for drivers and field staff
For staff on the road, choose from:
- Mobile GPS attendance with geofencing: the punch is accepted only at a depot or client location.
- Selfie punch: a photo is attached to each check-in to stop proxy attendance.
- Face-recognition devices at the hub gate for loaders and warehouse staff.
- Trip-based attendance: a start and end of duty recorded against a trip.
- Offline punching that syncs later, useful on highways with poor network.
We cover these methods in depth, including how to prevent GPS spoofing, in attendance tracking software for field staff. Warehouses and sorting centres are close to factory floors in how they work, so the shift and overtime guidance in HRMS for manufacturing companies also applies.
Payroll: trip allowances, overtime and compliance
Payroll is where most transport businesses lose time. Look for:
- Custom pay components for trip allowance, night-halt, loading incentive and fuel-saving bonus, with rules on which ones count towards PF wages.
- Bulk import of trip data from your transport management or fleet system, so allowances are not typed in by hand.
- Overtime rules by site and by employee category.
- PF, ESI, PT, LWF and TDS calculated automatically, with challans and returns ready to file.
- Contract labour records, so you can check that agencies supplying drivers and loaders are paying their statutory dues.
- Salary advances and deductions, which are common in transport and must be tracked against each payroll.
- Direct salary payout to bank accounts, so there is less cash handling.
Shortlist: HRMS and payroll for logistics companies
| Software | Where it fits in logistics | Published pricing (official site) |
|---|---|---|
| factoHR | GPS, geofenced field attendance, shifts | Quote-based |
| Pocket HRMS | Face recognition and mobile attendance for depots | Quote-based |
| greytHR | Payroll and statutory compliance depth | See vendor site |
| RazorpayX Payroll | Payroll with automatic salary and compliance payments | From ₹3,499/month (up to 20 employees); ₹6,499/month for 50 employees on the Elite plan |
| Zoho People | Attendance, shifts and leave inside Zoho | See vendor site |
| Darwinbox | Large, multi-entity logistics groups | Quote-based |
| Kredily | Small transporters starting out | Free plan; paid plans from ₹1,249/month |
| Keka HR | Office and management teams | See vendor site |
Prices exclude GST unless the vendor says otherwise, and they change, so confirm on the vendor's page before you buy.
RazorpayX Payroll pricing
RazorpayX Payroll's official pricing page lists:
- Prime: ₹3,499 per month, supporting up to 20 employees. Additional employees are charged ₹150 per employee per month.
- Elite: ₹6,499 per month for 50 employees, supporting up to 100. Additional employees are charged ₹150 per employee per month.
- Enterprise: for organisations with more than 100 employees, priced on quote.
Its strength is paying salaries, TDS, PF and ESI directly from the platform. That suits a transport company that wants payroll and payouts in one place. Compare it with field-attendance-focused tools if most of your staff are drivers. See RazorpayX Payroll.
Kredily pricing
Kredily's official pricing page lists:
- Free Forever: ₹0, covering payroll, HR, attendance and leave, PF/ESI/PT/TDS calculation and a mobile app, subject to its active-usage policy.
- Payroll OS: ₹1,249 per month for up to 25 employees, then ₹50 per employee.
- Professional: ₹1,749 per month for up to 25 employees, then ₹70 per employee.
- Enterprise: custom pricing.
For a small fleet owner moving off Excel, the free plan is a low-risk way to start. See Kredily.
Zoho People vs Darwinbox for logistics
These two sit at very different ends of the market.
| Zoho People | Darwinbox | |
|---|---|---|
| Best fit | Small and mid-sized transporters, especially if you already use Zoho | Large logistics groups with thousands of employees and several legal entities |
| Attendance | Web, mobile and geo-restricted check-in, shifts and leave | Mobile, geo-fenced and biometric integration at enterprise scale |
| Payroll | Indian statutory payroll runs in the separate Zoho Payroll product | Payroll module within the platform |
| Setup | Self-serve, quick to start | Implementation project with the vendor |
| Pricing | Published per-employee plans on Zoho's site | Quote-based |
Choose Zoho People if you have up to a few hundred staff, want quick setup and already use Zoho Books or Zoho CRM. Choose Darwinbox if you run a multi-state operation, need complex approval hierarchies and have an HR team that can manage a proper implementation. Compare both on our Zoho People and Darwinbox pages. If you are also considering greytHR and Keka, read greytHR vs Keka.
Contract labour, PF and ESI in transport
Many transport companies use drivers and loaders supplied by manpower agencies. As the principal employer, you can still be affected if the contractor does not pay PF or ESI. A good HRMS helps you:
- Keep contractor-wise worker lists with UAN and ESIC numbers.
- Match attendance to contractor invoices, so you are billed only for days actually worked.
- Store monthly challan copies from each contractor.
- Report headcount by site for labour law registers.
This is a compliance area with legal consequences, so get your process reviewed by your CA or a labour-law adviser. Software records the data but does not replace advice.
How to choose an HRMS for a logistics company
- Count your people by type: office staff, drivers, warehouse staff and contract workers. Pricing often depends on employee count.
- Test attendance in the field. Ask for a trial and have two drivers use it on a real route, including a stretch with poor network.
- Map every allowance you pay and confirm the software can calculate it without manual workarounds.
- Check integrations with your fleet, TMS or accounting software.
- Ask about language support in the employee app for staff who prefer Hindi or regional languages.
- Compare total cost for your headcount over a year, including implementation and add-on modules.
For price ranges across more vendors, see HRMS software pricing in India.
FAQs
Which HRMS is best for logistics companies in India?
It depends on your size. factoHR and Pocket HRMS are strong for mobile and depot attendance, greytHR and RazorpayX Payroll for compliance-heavy payroll, Zoho People for small and mid-sized firms, and Darwinbox for large multi-entity logistics groups.
How do I track attendance for truck drivers?
Use mobile GPS attendance with geofencing, selfie verification and offline sync, or record duty start and end against each trip. Our field staff attendance guide compares these methods.
What is RazorpayX Payroll's price?
According to its official pricing page, Prime costs ₹3,499 per month for up to 20 employees and Elite costs ₹6,499 per month for 50 employees, with extra employees at ₹150 each. Enterprise pricing for more than 100 employees is on quote.
Is Kredily really free?
Kredily's official site lists a Free Forever plan covering payroll, HR, attendance and leave, subject to an active-usage policy. Paid plans start at ₹1,249 per month for up to 25 employees.
Zoho People or Darwinbox for a transport company?
Zoho People suits small and mid-sized transporters who want fast, self-serve setup at published prices. Darwinbox suits large logistics groups that need enterprise-scale HR and can run a vendor-led implementation.
Can HRMS software handle trip allowances?
Most payroll tools let you create custom earnings components. Check that trip, night-halt and incentive amounts can be imported in bulk and that their PF treatment can be configured.
