The best event management software in India depends on what kind of events you run. Zoho Backstage is the strongest all-round choice for conferences and corporate events, with a free plan for up to 100 attendees per event and 0% commission on ticketing. KonfHub is an Indian ticketing and registration platform with a free plan for free events and paid plans charged as a percentage of ticket sales (2% or 3.75% plus GST). Hubilo and Airmeet suit large virtual and hybrid events, and are quote-based. If you are an event planning agency rather than an event organiser, you need a CRM such as Zoho CRM, LeadSquared or Bitrix24 more than a conference platform.
This guide separates those two buyer types, compares the main options, and explains what to check before you commit.
Two very different kinds of "event management software"
People searching for event management software usually want one of two things:
- Event platforms for organisers. These handle the event itself: website, registration, ticketing, agenda, speakers, check-in and badges, sponsors, virtual or hybrid streaming, and post-event analytics. Examples: Zoho Backstage, KonfHub, Hubilo, Airmeet.
- Business software for event companies. Wedding planners, corporate event agencies, decorators and venue businesses need to manage enquiries, quotations, vendor bookings, payments and GST invoices. That is a job for a CRM, project management and billing software.
Many agencies need both: a CRM to win and deliver the business, and an event platform when the client wants registration and ticketing.
Event management software compared
| Software | Type | Pricing (official) | Free option | Best for |
|---|---|---|---|---|
| Zoho Backstage | Event platform (in-person, virtual, hybrid) | Free, Essentials, Premium, Ultimate; see official pricing page | Free plan, up to 100 attendees/event | Conferences, corporate events, seminars |
| KonfHub | Ticketing and registration | Lite 2% + GST, Silver 3.75% + GST (includes gateway charges), Gold custom | Freemium for free events, up to 100 registrations | Tech meetups, paid workshops, college fests |
| Hubilo | Virtual and hybrid events | Quote-based | Not published | Large virtual conferences, webinars |
| Airmeet | Virtual events and webinars | See official pricing page | Check official site | Community and networking events |
| Zoom Events | Virtual events | See official pricing page | No | Teams already on Zoom |
| Webex Events | Event management platform | Quote-based | No | Enterprise hybrid events |
| Zoho CRM | CRM for event agencies | See official pricing page | Free edition | Planners managing enquiries and clients |
| LeadSquared | Sales CRM | Quote-based | No | High-volume enquiry teams |
| Bitrix24 | CRM plus projects | See official pricing page | Free plan | Small agencies wanting CRM and tasks together |
Zoho Backstage
Zoho Backstage covers the full event lifecycle. According to its official pricing page, every plan includes unlimited events and 0% commission ticketing. The plans are structured by attendee limits:
- Free: up to 100 attendees per event, 300 RSVP invites, 3 sessions of up to 45 minutes, and 3 speakers. Includes the website builder, RSVP management, check-in, badging and mobile apps.
- Essentials: up to 200 attendees per event, unlimited sessions, 25 speakers and 15 sponsors, plus sponsorship management and email automation.
- Premium: up to 1,000 attendees per event, exhibitor management, lead capture, floor planner, AI matchmaking and CRM integrations.
- Ultimate: up to 5,000 attendees per event, a white-labelled mobile app, certificate builder and a dedicated event success manager.
Prices vary by region and billing cycle, so check the current price for India on Zoho's pricing page before you budget.
Strengths: strong value, deep integration with Zoho CRM and Zoho Books, and a genuine free plan.
Watch out for: attendee limits apply per event, so price by your largest event, not your average one.
KonfHub
KonfHub is an Indian platform focused on registration and ticketing. Its pricing page lists:
- Freemium: free tickets only, up to 100 registrations per event.
- Lite: 2% + 18% GST, UPI payments only, up to 300 registrations per event.
- Silver: 3.75% + 18% GST, inclusive of payment gateway charges, all payment methods, up to 2,500 registrations per event. Non-INR tickets cost 5% + GST.
- Gold: custom pricing for large events, with white-labelling, an event app and an exhibitor portal.
KonfHub says there are no setup fees or annual charges, plans are per event, and extra attendees beyond plan limits cost ₹10 each.
Strengths: you pay only when you sell tickets, and pricing on Silver already includes gateway charges.
Watch out for: for a large paid event, 3.75% of ticket revenue can exceed a flat subscription. Do the maths.
Hubilo
Hubilo is built for virtual, hybrid and webinar programmes, with branded event pages, engagement tools, sponsor booths and analytics that push into marketing systems. Pricing is quote-based. It fits marketing teams running a regular calendar of large online events.
Airmeet
Airmeet is known for its networking lounge format, where attendees move between virtual tables. It suits community events, virtual meetups and webinars where interaction matters as much as the stage. Check the official site for current plans.
Zoom Events and Webex Events
If your company already pays for Zoom or Webex, Zoom Events and Webex Events add registration, ticketing and event hubs to tools your IT team has approved. They are strongest for virtual events and weaker on the on-ground logistics of an Indian conference.
Corporate event software: what enterprises need
Corporate event software has a longer checklist than a meetup tool:
- Single sign-on and data controls for employee events.
- Approval workflows for invites and budgets.
- Sponsor and exhibitor management with lead retrieval.
- Integration with your CRM and marketing automation so leads reach sales. See our marketing automation guide.
- GST-compliant invoices for paid registrations and sponsorships.
- Hybrid streaming for teams spread across cities.
Zoho Backstage Premium or Ultimate, Hubilo and Webex Events are the usual shortlist here.
CRM software for event management companies
If you are an event planner, your hardest problem is not check-in. It is keeping track of dozens of enquiries, quotations, site visits, vendor costs and follow-ups. A CRM helps you:
- Capture enquiries from your website, Instagram, WhatsApp and wedding portals in one place.
- Move each lead through stages such as enquiry, site visit, proposal, advance received and event done.
- Store event dates, venue, guest count and budget as custom fields.
- Send quotations and track advance payments.
- Remind the team about follow-ups and vendor deadlines.
Good fits in our catalogue:
- Zoho CRM for customisation and a free edition to start.
- Zoho Bigin for very small planning teams that want a simple pipeline.
- Bitrix24 for CRM plus tasks and projects in one tool.
- LeadSquared for high enquiry volumes and telecalling teams.
- HubSpot CRM for agencies that rely on inbound marketing.
Pair the CRM with WhatsApp messaging for reminders. We compare the popular options in WATI vs Interakt vs AiSensy. For GST invoices and vendor payments, see our best billing software guide.
How to choose event management software
- Define the event type. In-person, virtual or hybrid, free or paid, one-off or recurring.
- Size by your biggest event. Most platforms limit attendees per event.
- Compare commission against subscription. Percentage-based ticketing is cheap for small events and expensive for large ones.
- Check payment and settlement. Who is the merchant of record, which methods are supported (UPI especially), and when do you receive money? See our payment gateway comparison.
- Test check-in on the ground. Try QR scanning and badge printing with weak venue Wi-Fi.
- Confirm integrations. CRM, email marketing, accounting and streaming tools.
- Ask about data ownership. You should be able to export attendee data after the event.
FAQs
What is the best event management software in India?
Zoho Backstage is the best all-round choice for most organisers because it has a free plan and 0% commission ticketing. KonfHub suits ticketed meetups and workshops, while Hubilo and Airmeet suit large virtual events.
Is there free event planning software?
Yes. Zoho Backstage has a free plan for up to 100 attendees per event, and KonfHub's Freemium plan covers free events with up to 100 registrations. Bitrix24 and Zoho CRM also have free editions for managing planning work.
What software do event management companies use?
Event agencies typically use a CRM to manage enquiries and clients, project or task tools to run each event, and billing software for GST invoices. They add an event platform when a client needs registration or ticketing.
How much does event ticketing software cost in India?
It varies. KonfHub charges 2% + GST on its Lite plan and 3.75% + GST on Silver, inclusive of gateway charges. Zoho Backstage charges 0% commission on ticketing but has subscription plans above its free tier.
Which software is best for corporate events?
For corporate events, look at Zoho Backstage Premium or Ultimate, Hubilo or Webex Events. They offer sponsor and exhibitor management, CRM integration and hybrid streaming.
Can I use a CRM as event management software?
A CRM manages the business side, such as enquiries, quotations and follow-ups, but it does not handle registration, ticketing or check-in. Most planners use both.
